Purchase Order Generator for Small Business

Rely on Purchaseordertemplate.org to create your purchase orders every time. You no longer have to rely on complex software or searching for a new sample purchase order form each time.

The purchase order generator is a free service made for small businesses who need a fast, simple solution. Several advanced features are included, such as the ability to add a custom logo to the purchase order and retain template details for late use.

What Is A Purchase Order Form?

Purchase orders are often required by sellers to clearly outline the intentions of a buyer and confirm availability, price, etc., of goods.

A purchase order is a business form that initiates a purchase between businesses – buyer and seller. The required information to correctly complete a purchase order is relatively simple. Basically, the form is an agreement for a buyer to purchase goods or services from a seller according to pre-arranged conditions, if applicable. The purchase order may be used later to match up to an invoice to ensure accurate payment.

How To Fill Out a Purchase Order Form:

Name and contact info for the individual submitting the purchase order, such as email, phone and fax number.

Purchase Order #: A buyer will typically generate a unique purchase order number as a point of reference for a specific order.

Vendor ID: A unique identifier that may correspond with a Vendor ID in another system.

To: Complete address information of the seller, which may be specific to the purchasing department or individual handling purchasing responsibilities.

Ship/Bill To: Complete address information for the purchasing business, which may identify where the goods will be shipped to.

Date: The date the purchase order was completed and submitted.

Date Required: Date the goods/services are needed by.

Ship Via: Preferred method for shipment/transportation of goods to be received.

Terms: Timeframe within which payment is due. Net 30 (30 days) is common.

Item & Description: Provide details, including the suppliers item number and any details to ensure accurate ordering.

Price, Quantity & Totals: List the price and quantity of each item to determine totals to ensure agreed upon pricing is accurate and set prior to purchasing.

Notes: List any special needs or requests to the seller.